Understand Moving Quotes - Bailey's Moving & Storage

Understanding your Moving Quote

When moving, we know that the quote process can be difficult to understand, especially the first time. We promise we aren't trying to make it difficult, but federal regulations and industry standards often force the type of information and its format. To combat that, we've prepared this guide for you to help you understand our quote, and ultimately use that knowledge to make a good decision. We think it's good policy to be upfront and honest about our services and their pricing.

Research and plan the best move for you
Get a quote and understand how you will be charged.
Schedule your dates and talk to a rep to begin the move.

Valuation: Where Not to Skimp

We're starting here because of how important this topic is! Valuation is one of the most important decisions you'll make in the moving process because it's essentially your choice in how liable the moving company (us or any other you choose) will be if something goes wrong or gets broken. Federal law requires us to tell you that its not insurance, but think of it like something you pay for for protection in case something breaks. Again, the law makes us explain that it's not insurance. There are different levels with different costs, but this process is highly regulated by the Federal Motor Carrier Safety Administration, so we don't really get a say in how it works. Check out that link above if you want more information.

To explain valuation in detail, we've provided a video made by our carrier affiliation Allied Van Lines. Please Watch this carefully as it contains important information to know before moving.

Moving Valuation Example

How much would you get if this TV breaks?

You Paid: $1400
It Weighs: 55lbs

Under basic valuation, you will get $33 if the item can't be repaired for that amount or less. Under full replacement, you receive a repair costing up to the value of the TV or replacement valued at the same in most cases. Watch the video for details, or chat with us online to ask any valuation questions you may have.

Basic Liability vs Full Replacement

You basically have two options when choosing valuation, basic (minimum) coverage, or full replacement. In basic liability, the moving company (us or any other you choose) provides repair or replacement for up to a maximum of $0.60 per pound per article. There is no charge for this valuation option, but if you want it, you must choose it (remember the federal law part?) because if you leave valuation unselected, we have to default you to full replacement coverage.

Full replacement protection is much more comprehensive than basic coverage. In full replacement, you select the level of protection that covers the total value of your belongings. At a minimum, the value you declare must be equal to #6 per pound times the weight of the total shipment. However, you can use a higher rate per pound if you wish.

When considering which option to choose, make sure to think about any high value items such as artwork electronics or other valuable items. High Value Items must be declared separately in order to be covered at higher levels of protection. One final note, know that we are obligated to try and repair your item if possible before replacing it.

In our opinion...

We know we're one of the most reliable moving companies available, but that doesn't mean we're perfect and sometimes, things happen even outside our control. For this reason, valuation exists - to protect you. This isn't a place to try and save if you can help it, it's a place to make sure you know you're going to be protected in the (admittedly rare) event that something breaks.


Our pricing varies based on the season, and even day of the month in some cases, based on our availability. As you can imagine, most people like to move in summer time and few in winter. To start, check out this video to learn more about how you can maybe reduce your cost to move if possible. Once you've seen that, let's move on to explain the differences between local and long distance move pricing.

Did you know that certain times are better than others when it comes to moving? If your schedule is flexible and you want to avoid the peak busy times for moving companies and save yourself some extra costs, there are several factors you need to keep in mind. In this video, we explain how you might be able to manage the cost to move based on when you move.

Local Move Pricing

Local moving is more straight forward that long-distance moving, since less is involved in planning and executing. For that reason, we simply charge based on Time and Materials. We'll use an hourly rate based on the number of crew we need, the number of trucks and other materials (like boxes) and the time involved. On your quote, you'll see our estimators opinion of the time and materials it will take to complete your move, but remember that it's just an estimate. You'll ultimately only pay what it actually takes.

One thing to note, it can be tempting to take the lowest hourly rate when selecting a mover. However, what you may be sacrificing is a lot of quality for just a few dollars. We keep our pricing competitive, but we know we aren't always the lowest bid. However, we know you won't regret choosing Bailey's Moving & Storage and Here's why.

If you have a question about your quote, or if you want to discuss anything at all, feel free to give your estimator a call, or chat with us online!

Long-Distance Move Pricing

We're assuming at this point, you've already reviewed our page talking about preparing for a long-distance move, including a discussion on how they are charged. Different moving companies can use different types of tariffs or quotes, so it's best to understand what you might see. Check out that page if you haven't already.

Long-distance moves have more federal and state regulation that other types of moves, so it can get a little complicated, but the basic idea is that moving companies charge based on weight and miles for transportation charges, and other charges for things like packing or debris (box and paper) removal. It'll all be a function of how much weight you have, and how far it's going added to the extra services you need like packing and storage. Sound simple? It's really not that bad, but since most people don't just know the weight of their stuff, we like to send out an estimator who does know how to measure that and other important variables, and that's what you'll be seeing on your quote. Most estimates should be pretty close in weight and miles, so pay attention if one moving company is different from the rest and ask them "Why?".

What is Included and What Is Not

When we give you a quote, it is our best estimate of what we will do for you. However, we will also include some common items that may come up during your move. Due to the complexity of the entire process, we're developed some best practices around making sure you know what you're getting into, but also what may arise. We list these items under "potential charges" in our estimate - we have an example of that section shown for you. If we don't have any potential charges on your estimate, it's because we are quoting everything you might need above (like on a local move). On more complex moves, or longer distance moves, you'll often see what the charges of additional items that could occur, but are unknown at the time of the estimate, would be based on your current estimated inventory list and will be displayed on your order for service.

Note: Potential charges are not included in your estimate. What is included is only what is listed in the charges section of the estimate. And, as always, if you have any questions - ask! We're here to explain anything, and help you get exactly what you need to make your move go smoothly. We've been doing this for over 60 years, so we're confident we know how to make this your best move yet.

Potential Additional Moving Charges Example